Administrative Assistant – Office

Employment Information

  • Post ID: 215024817
  • Posted Date: May 10, 2024
  • Closing Date: Jul 11, 2024
  • Company: HERNANDEZ CONSTRUCTION INC
  • Category: Administrative & Office
  • Business Location:Montréal, Québec, Canada
  • Views 2
0 Applications

Job Details

  • Experience: 3 years - 5 years
  • Opening Positions: 1
  • Remuneration: $19.20 per hour / 30 to 35 hours per week
  • Commencement Date: As soon as possible
  • Education: Bachelor's degree
  • How to apply: email to [email protected]

Job Description

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Assist with staff consultation and grievance procedures
  • Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Review HR projects to assure compliance with laws and regulations
  • Supervise other workers
  • Train staff
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize staff consultation and grievance procedures
  • Oversee payroll administration
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire staff
  • Maintain and manage digital database
  • Coaching
  • Consult with clients after sale to provide ongoing support
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff

Supervision

  • 5-10 people

Security and safety

  • Criminal record check

Transportation/travel information

  • Valid driver’s licence
  • Public transportation is available

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Large caseload
  • Large workload

Personal suitability

  • Ability to multitask
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

Benefits

Health benefits

  • Dental plan
  • Disability benefits
  • Health care plan

Financial benefits

  • As per collective agreement

Long term benefits

  • Maternity and parental benefits

Other benefits

  • Paid time off (volunteering or personal days)